Purchase Ledger Clerk

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Purchase Ledger Clerk

Department: Central

Main Location: Braintree

Reports to: Management Accountant

Direct Reports: None

The Main Purpose of the Job:

To provide a professional and timely accounting service in respect of all invoice and expense payments through the Purchase Ledger.

Duties Include:

• Ensure that the Purchase Ledger is accurately maintained and process deadlines (payment dates) are met.
• Maintain good internal control with regard to the Purchase Ledger function and in respect of purchase orders and invoices; ensuring that they are coded and signed by the appropriate signatories.
• Process and monitor all company Fuel cards and Barclaycards; ensuring that they are correctly calculated, approved and coded
• Ensure suppliers are paid in accordance with agreed terms and conditions
• Reconcile supplier statements to supplier purchase ledger accounts
• Filing of supplier invoices in a prompt and timely manner.
• Investigate and resolve purchase ledger queries as required
• Liaise with employees at all levels within the organisation regarding purchase ledger matters
• Produce Suggested Payment Reports & BACS Reports for the Finance Manager, before processing payment to the Bank
• Other duties appropriate to the level of this role.

Qualifications:

• Proven experience and knowledge in Purchase Ledger
• A strong customer service focus and the ability to build effective working relationships with employees and external stakeholders/suppliers.
• Knowledge of CIS (Construction Industry Scheme) desirable
• Ability to prioritise work tasks effectively and work to a monthly deadline
• High attention to detail and an orderly approach to processing
• Competent in the use of computers, specifically Microsoft Excel and Access Dimensions packages

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