Purchase Ledger Clerk

Department: Central

Main Location: Tonbridge

Reports to: Management Accountant

Direct Reports: None

The Main Purpose of the Job:

To provide a professional and timely accounting service in respect of all invoice and expense payments through the Purchase Ledger. Please note that this is a part-time role, approximately 25 hours a week, on a fixed-term 12-month contract to cover maternity leave.

Duties Include:

  • Ensure that the Purchase Ledger is accurately maintained and process deadlines (payment dates) are met.
  • Maintain good internal control with regard to the Purchase Ledger function and in respect of purchase orders and invoices; ensuring that they are coded and signed by the appropriate signatories.
  • Process and monitor all company Fuel cards and Barclaycards; ensuring that they are correctly calculated, approved and coded.
  • Ensure suppliers are paid in accordance with agreed terms and conditions.
  • Reconcile supplier statements to supplier purchase ledger accounts.
  • Filing of supplier invoices in a prompt and timely manner.
  • Investigate and resolve purchase ledger queries as required.
  • Liaise with employees at all levels within the organisation regarding purchase ledger matters.
  • Produce Suggested Payment Reports & BACS Reports for the Finance Director, before processing payment to the Bank.
  • Other duties appropriate to the level of this role.


  • Proven experience and knowledge in Purchase Ledger coordination.
  • A strong customer service focus and the ability to build effective working relationships with employees and external stakeholders/suppliers.
  • Knowledge of CIS (Construction Industry Scheme) is desirable.
  • Ability to prioritise work tasks effectively and work to a monthly deadline.
  • High attention to detail and an orderly approach to processing.
  • Competent in the use of computers, specifically Microsoft Excel and Access Dimensions packages

More Jobs

Subscribe to vacancy updates.

Download the Swann Group Brochure

Fill in your details below and the brochure will be sent to your inbox